Microsoft Outlook is a desktop-based email client. It offers a wide range of features to meet the messaging needs of business organizations and office communications. Outlook stores the POP, IMAP, and Exchange Server mailbox databases in two file formats OST and PST.
Both OST and PST file formats perform similar functions where PST stands for personal storage table file and OST stands for Offline storage table file. The PST file can be imported and used in all editions of MS Outlook since the OST work in the Exchange Server environment only. To increase the file compatibility and work without Exchange server dependency users need to convert OST to PST.
In this article, we will learn about the difference between OST and PST as well as why the user needs to export OST to PST, and what is the best technique to transfer OST files to PST data files?
What are OST and PST Formats?
The offline storage file stores a copy of Outlook mailbox data and allows the user to work in offline mode. Any modifications to the created data are automatically synchronized when the Exchange Server is online. All files are stored in OST format when Outlook configures us with IMAP and MAPI protocols.
Personal Storage File works only in online mode. It allows the user to view the mailbox without downloading it but all modifications to the mailbox item can work online only. All files are stored in PST format when Outlook is configured with our POP3 protocol.
Why is OST to PST migration Important?
The functions of both OST and PST are the same but functionality is not the same. PST file is useful as compared to OST file so OST to PST migration is important.
These are some of the features of the PST file that clears all doubts about the need to convert OST to PST.
- PST files are easy to portable between computers or networks whereas OST files cannot.
- OST file may maybe corrupt while extracting, hence PST file is more reliable than OST file.
- Important mail for employees that they need in portable device PST file because PST file is importable while OST file format does not allow this.
- During Exchange Server maintenance, OST files can be lost during synchronization and take too much time in the process so PST file is more useful to avoid interruption of work.
- If the OST file data has been deleted accidentally by a user then it is must require getting back inaccessible or missing data from the OST file using a converter or recovery tool.
In few words, we can say that PST file is more reliable for all tasks and hassle-free to work with or without Outlook Exchange Server.
Best Technique to Migrate OST to PST
OST files can be exported to PST manually and by using third-party applications. The manual process is too long, time taking and fail to recover corrupted or deleted data hence users always prefer third-party migration tools to retrieve corrupted OST data as well as convert OST to PST in less time.
MailsDaddy OST to PST Converter Tool is a more reliable solution to export ost to pst and retrieve deleted emails. It is a professional converter tool that migrates OST data in various file formats like PST, Office365, EML, EMLX, MSG, etc.
In the above article, we learned about the functional differences between OST and PST files and discussed why OST to PST file conversion becomes extremely important. Also, we discussed a bit more about MailsDaddy OST to PST Converter, whose trial version allows the user to convert up to 20 items from each folder in a hierarchical order.