Employees exchange several official documents when they join a new organization. At every stage of the employee lifecycle, different letters need to be released to maintain the flow of processes as an employee makes progress in his/ her career. Be it an offer letter that is shared even before they set foot in the organization or the relieving letter they get as they leave, paperwork is always important. Now, there is one such document that is extremely critical in a working professional’s life and all the employees look forward to receiving it from their employers - Appointment Letter. The reason for the wait to get this letter released being the following factors that make an appointment letter format extremely significant and valuable:
It Gives All-Inclusive Information Of The Company
An appointment letter is the most elaborate document issued to an employee. Every detailed and comprehensive information of the organization is mentioned in it. The particulars include the name of the employee, date of joining, position/ designation, department, remuneration offered, salary break-up, shift timings, work locations, roles and responsibilities, company policies and procedures, compensation and benefits, employment terms and conditions, contract/ bond nature. Every possible data that concerns the employee and apprises him of the organizational workflow and his/ her contribution in the same is clearly given in the appointment letter.
It Forms A Good Impression Of The Company
An impressive appointment letter format can work like magic in building up a company’s image. The appropriate design and paper used, the right content body drafted, the company logo/ watermark placed correctly, the information given on this paper and the presentation speaks volumes about how much you take care of such little matters like documentation.
It Is A Certificate Of Employee Confirmation
Many people confuse an appointment letter with an offer letter. The fact is that both these documents are poles apart. Unlike an offer letter, the appointment letter is shared with the employees after a certain period of time, i.e., after they successfully complete their probation period. Usually, this time period is 3-6 months and after issuing the appointment letter, employees are considered to be confirmed in an organization. After getting this official paper, employees are free to avail the added benefits and perks.
It Gives A Mental Satisfaction To Employee/ Employer
Because of the in-depth information mentioned in an appointment letter, it gives relief to the employee as well as the employer. Employees, because they get all the details of the employment in one place and feel relieved because they are confirmed in the company now. For employers, it is because they don’t have to keep reminding the employees about the same information again and again as everything is given on one paper. Also, the risk of absconding is reduced.
It Is Shared As Employment Proof With Next Employer
This is the biggest significance of getting an appointment letter format. When an employee tries to switch the job and resigns from the current one, an appointment letter is stressed upon because the valuable information and time of release adds to this document’s authenticity which makes it the perfect proof of employment for the next employer.