How To Get The Perennial Latecomers And Absentees Back On Track
Working professionals have always been accustomed to following a gamut of company policies and procedures. There are strict rules to adhere to that have serious consequences on infringement and then there are regular guidelines that employees don’t comply with and easily get away with it. For instance, if someone gets involved in a scam/ scandal, shows antisocial behavior or abuses another employee then the outcomes of such actions are obvious, the accused will be fined, fired or blacklisted. Now, there are moderate violations of regulations and the best example for it is frequent absenteeism or tardiness that a section of the workforce of every organization is habitual of and is simply ignored with mild warnings. What comes to your mind when you want to resolve this recurring pattern in employee turnout?
Listed below are some of the commonly used ways of getting the perennial latecomers and absentees back on track:
Give A Verbal Heads-up/ Policy Reminder
If you see an employee smoothly getting comfortable with showing up late and taking too many leaves, try to stop them right there before it gets too late. You can send these disturbing elements a heads-up email to remind them what leave and attendance policies they agreed to follow and what consequences they will have to bear if such misbehavior continues. Also, you can stick a note on their workstations that such unprofessional conduct would not be entertained for long.
Integrate Attendance Management System
The best possible solution to controlling the bunking off employees is bringing a hi-tech attendance management software to the office and implementing the latest version of the same. Such systems not only track the attendance of the employees but also helps in payroll processing by interlinking the two. This avoids the shortcomings of manual attendance tracking like fake presence/ proxies and biased managers.
Issue A Warning Letter/ Cautionary Document
If the condition persists and the troublemakers are not taking the issue seriously, it is time to make them learn a lesson. It is time to issue a warning letter. You can download one of the standard warning letter templates from HROne, edit it as per your suitability and release the same. This action usually works because it is a formal official document and once they get it in writing, it automatically becomes more significant.
Implement A Performance Improvement Plan
Having the best HR software and mechanizing attendance tracking is sometimes not enough to make things smooth. You have to intervene and take some corrective measures. It is obvious that if someone is coming irregularly and late every day, it will take a toll on their work. Now, as a punishment, you can put them on a PIP (Performance Improvement Plan) so that they understand the criticality and stop taking the leave and attendance policy for granted.
Acknowledge Improvement In Punctuality/ Regularity
A word of kindness can take you a long way. So, in the end, if you notice even a little improvement in the attendance of the defaulters, try to appreciate them to sustain this scenario. You can even reward your employees for maintaining a decent attendance thereafter.